The company handles individual numbers and specific personal information (“Specific Personal Information, etc.”) appropriately according to the following policy in compliance with the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures” and other related laws and regulations.

(Compliance with related laws and regulations, guidelines, etc.) 1. The company handles Specific Personal Information, etc. appropriately in compliance with the laws, regulations, and guidelines, etc. relating to Specific Personal Information, etc.

(Purpose of use) 2. The company uses acquired Specific Personal Information, etc. within the scope of the following purposes:

(i) Specific Personal Information, etc. of business partners, etc.

• ・Administrative work for preparation of reports of payment for remuneration and fees, etc.
• ・Administrative work for preparation of reports of payment for dividends, distributions of retained earnings, and fund interest
• ・Administrative work for preparation of reports of payment for distribution of profits for silent partnership agreements, etc.
• ・Administrative work for preparation of reports of payment for commissions for purchase and sale or leasing of real estate, etc.
• ・Administrative work for preparation of reports of payment for use fees, etc. for real estate
• ・Administrative work for preparation of reports of payment for purchase price for acquisition of real estate, etc.

(ii) Specific Personal Information, etc. of the company’s officers and employees (including dependents)

• ・Administrative work for preparation of withholding tax statements for wage income and retirement income
• ・Administrative work for applications and declarations for property accumulation home ownership savings and property accumulation pension savings
• ・Administrative work for notifications and applications for employment insurance
• ・Administrative work for notifications and applications for health insurance and welfare pension insurance
• ・Administrative work for notifications for National Pension No. 3 Insured Parties
• ・Administrative work for claims pursuant to the Industrial Accident Compensation Insurance Act

(Matters concerning security control measures) 3. The company shall separately set forth and comply with “Regulations on Handling of Specific Personal Information, etc.” in order to prevent leaks, loss, or damage to Specific Personal Information, etc. and otherwise appropriately manage individual numbers.

(Handling of subcontracting) 4. If subcontracting handling of Specific Personal Information, etc., the company shall carry out necessary and appropriate supervision to ensure that the subcontractor also takes secure control measures pursuant to laws, regulations, and guidelines on Specific Personal Information, etc.

(Contact point for questions and complaint processing) 5. Please contact the following contact point with regard to questions and complains concerning the company’s handling of Specific Personal Information, etc.

HR Business Section, Human Resources Department, Sumitomo Realty & Development Co., Ltd.
TEL: 03-3346-1429 (operating hours: weekdays 9:00 AM to 5:00 PM)
FAX: 03-3346-1938